How to Create a Rule in Outlook with 8 easy Steps

  1. Click on the Home tab at the top of your Outlook screen
  2. Select the mail icon in the upper left-hand corner of your screen
  3. Under Mail Options, click on Rules
  4. Type a name for your Rule: “Send first message to new contacts.”
  5. Click on Add button below the “New Rule” heading in the New Rule dialog box
  6. In Add Rule, type a name for your Rule: “Ask before sending email to AskADM.”
  7. In Categorize, type what you want this Rule to do: “Send first message to new contacts and ask before sending email to AskADM.”
  8. Click OK when finished.

Outlining is the process of breaking a complex topic into smaller pieces. Outlining helps organize thoughts and make sure that one does not miss anything while creating a document or any other type of content.

A well-formatted outline also makes for easier reference when writing the actual text.

How to Create Rules in Outlook – The Ultimate Guide

In this article, we are going to discuss how to create rules in Outlook. In the future, you will be able to manage your email using Outlook rules easily.

Creating Outlook rules is easy and quick. You can make as many or as few as you want. You can also share these rules with your organization or share them with specific individuals that have access to your email account.

Before you get started, you must understand how Outlook sends emails and what happens with specific settings in the email service provider (ESP).

What is a Rule in Outlook?

A rule is an action performed by Outlook on sending or receiving email messages based on specific circumstances, such as moving all messages from a given person to a folder other than your Inbox.

How to Create Export Rules with One-Click

In Outlook, how do you make a rule?

These instructions will show you how to make a rule in Outlook.

In Outlook, you can make a rule.

1. Select File > Options > Rules > New Rule. Create a rule and then go to the Settings tab.

How to Create Custom Alerts Within Outlook

This article will show you how to create custom alerts within Outlook and use it in your email marketing.

While it is possible to create an alert for any email, these alerts are still limited in the sense that they only notify you when the message has been opened or read. With this function, you can create an alert for a conversation or any other type of the sender. Follow the steps below to set up your custom alerts:

Step 1: Go to ‘Email options’ from the ‘File’ tab at the top of your screen.

Step 2: Make sure that “Notify me when a new message arrives” is turned on, and choose which type of notification you want for your incoming messages.

Step 3: Choose which types of emails you want to be notified about

Making a List of Your Rules

It’s also worth noting that the rules are examined in the order you’ve written them, and if a message matches more than one Rule, Outlook will try to perform the action specified in each one.

A single message, for example, could be stored in various folders, given to multiple categories, or have its importance modified from High to Low by one Rule and then back to High by another.

The “stop processing more rules” action effectively says, “If this rule applies to a message, stop checking this message and go on to the next message.”

Select a rule in the Rules & Alerts dialogue box, then click the up arrow or down arrow in the toolbar to rearrange the order of your rules.

Using a Message to Create a Rule

Rather than starting with a blank slate, you can establish basic rules by creating a message. This is excellent for setting up a rule for e-lists or persons who send you communications on a regular basis.

Select or open the message that will be the basis for the Rule.

Click Rules in the Move section of the Home ribbon, then Create Rule. A dialogue box called Create Rule will appear.

Choose one or more of the three mentioned conditions. Messages that meet ALL of the criteria you set will be acted on.

From – all messages that originate from the same address like this one.

Subject Contains – Initially, this field will contain the entire subject line from the current message. If this is the condition you want, reduce it to only the keyword or words.

The drop-down option for Sent to will include all addresses to which the user sent the current message.

Select one or more actions to be executed when a message meets the conditions you’ve set under do the following.

To close the dialogue box, click OK.

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