Your Ultimate guide on “How to Forward a Meeting Invite in Outlook.”

Outlook has a lot of features, but one that’s not often used is the ability to forward emails. This function allows you to pass an email from your inbox to someone else. For example, if you need a meeting in the morning and want it sent to your co-worker instead of having to send it manually, you can forward the invite to them, and they’ll get it in their inbox. Follow these steps below on how exactly you’re able to do this.

What is the Outlook Meeting invite?

An Outlook Meeting is a meeting in Microsoft Outlook that lets you invite other users to join. You can also participate as a delegate in another person’s meeting or create a meeting for yourself to share with others. An outlook meeting invitation is an important tool for personal and business communication. It allows people to schedule meetings with ease, and you can easily share it with the people you want to invite.

For those who may be not clear on the process, a meeting invite is when you request someone else to join your meeting. It’s sent via email, not voice or video chat. This article is a complete guide on How to Forward a Meeting Invite in Outlook so that you can quickly confirm and schedule a meeting with multiple contacts.

How to Schedule Your Microsoft Outlook Meeting 

To schedule your meeting in Outlook, go to your calendar and click on the “New Meeting” button.

To create a meeting in Outlook, follow these steps:

  1. Click on the Calendar menu to open the Calendar view.
  2. Click on the New Meeting button to open the New Meeting dialog box.
  3. Fill out all of the fields in this dialog box as you would for any other appointment on your calendar, including your name and title for when meeting attendees will see you as an attendee in their calendars, if applicable (this depends on how calendars are set up). You can also choose a location for your meeting from one of Office 365’s locations or add an email address or phone number to be added to participants’ calendars with details about where and when.

A Step-by-Step Guide on How to Forward a Meeting Invitation in Outlook

Tip 1: Dragging the Meeting from Calendar section to Mail

  1. You first find “source meeting” by going to the “Calendar” section and finding that day’s calendar folder.
  2. Then drag the cursor to the Mail icon given at the left bottom of your screen.
  3. A new message will be prompt. Details of the meeting have been added to the message body.

This method is simply a workaround that creates a new message containing the meeting details.

Tip2: Forwarding Meeting in the form of iCalendar

  1. You should find the meeting and double-check it so you can open it.
  2. In the companion window, you can click the “Forward” in the “Actions” group and then select the option “Forward as iCalendar” from the list.
  3. Afterward, a new message is created in which the meeting has been added as an attachment. The meeting is then saved as an attachment to the new message.

This approach is too a workaround, just like Tip-1. If you want to forward an invitation and avoid any potential errors, use the last tip below.


  1. Carry the shortcut “Alt + F11” which will open “Visual Basic.”
  2. Navigate to “Insert”> “Module.”
  3. Next, you should copy and paste the VBA codes, which are easily available online, to the new module.
  4. After that, quit the window of “Visual Basic” and add a macro to Quick Access Bar.

You can also try giving a try to the following method:

  1. Try Locating and pitching your meeting on the invite list.
  2. Click on the new button in the “Quick Access Toolbar.”
  3. Finally, a new meeting invitation will be prompted. It’s the same as the original one with everything in the body.

What happens when you send a meeting invite in Outlook?

When you send a meeting invite in Outlook, it is sent to all the participants in the meeting.

It’s an email, and when you want to send it to a group of people, Outlook will automatically add each individual participant’s email address into the BCC field if they are not in your Address Book. This makes it easy for everyone to see who has been invited without any extra work on their part.

Getting Rid of Virus in Your Outlook

To function and do the forwarding task effortlessly without getting reported, try forwarding a meeting link that is safe and secure. Outlook security settings should be changed to only allow digitally signed user macros. Blocking malicious macros is a huge plus as they prevent viruses and other security attacks. If not blocked, malicious macros can be a real pain. They cause some really nasty problems like infecting your data, deleting files, and sabotaging expert settings. In the unfortunate case of corrupt Outlook data, you can use a tool like DataNumen Outlook Repair.

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