A Concrete Know – How to View Flagged Emails in Outlook

Flagged emails are those emails that user wants to deal with later. These might include sales pitches or urgent requests for information. Essentially, they are all those messages that we want to keep in our inbox but can’t always deal with right away, like urgent replies or personal messages from friends.

With so many emails coming in every day, it can be hard to keep track of everything you need to do. Flagging your important emails with a flag icon is one way to save time on repetitive tasks and make sure that you don’t miss anything critical. It helps you jump to the most important mail. You can mark your that are important by selecting the flag icon. They will be in your inbox and not the spam folder.

The reason why flagged messages are so handy and so important is that they allow you to prioritize messages and focus on your most important emails. Some of the emails will make it onto the To-do list, while others may be dealt with later based on your preferences. Read this article to get more information on how to view flagged emails in Outlook and how to flag an email.

How to flag Outlook emails, so you don’t lose track of them?

Email messages are now easier to find and track while they are mark flagged. Flagging is a useful option because they help you distinguish between emails that you have read & unread from those that you ignored or that contain private information. It’s also a good way to see which of your colleagues are hanging out in the inbox chat1 Shorting is an interesting concept in itself! You can flag whatever email you want as per your preference.

Here is the guide on how to view flagged emails in Outlook:

STEP-1. Firstly, you need to launch Microsoft Outlook then select your specific folder.

STEP-2. Go to the “Tag” section by clicking on the Home tab. (Home Tab > Tag section)

STEP-3. Tap on the “Flag” logo and follow up.

You can go for different flags suiting according to your requirement like- Custom, Today-tomorrow, No date, this week, or next week, No date. This categorization task will help you remember your follow-ups.

How to find flagged mails in Microsoft Outlook?

There are two main ways to view your flagged emails, depending on how you would like to refine the search. One method is going through the search, where you can use email addresses and subjects. Another method is going through the date filter by clicking on a date range and viewing only those emails sent or received that day. Here are a few ways to filter the email you have flagged:

  • Open your Microsoft Outlook account.
  • Then, Select the folder where you want to search the emails.
  • Find the search bar on the screen and click on it. Then, a Search Tab will appear, having multiple options that allow users to search and find correspondences more efficiently.
  • From the above step, select “Flagged,” which will show the emails that you’ve marked as a flag.

How to change the color of flagged emails in Outlook?

Once you’ve flagged an email, that email will be assigned its own color according to what kinds of items you’ve flagged. Choose “More” and select the color you want in the “Content properties” drop-down to change it. It’s really not hard at all! To know precisely, read the following steps:

In Outlook, flagging a message isn’t associated with colors by default. To associate a color with the flagged item, assign a color category to it. To assign a color to an item based on the specific criteria, you link the mail with a color-coding that you create for that specific email.

For example- Your color coding scheme might include a green color tag for environmentally-friendly products. A yellow tag for new and popular products, red tag for “very important messages.” This color-coded system lets you quickly scan through “Flag Status” columns for things that have been confirmed as flagged or categorized.

How to Create a new color category?

If you don’t want to associate an already existing color category to a flag, you must first create a color category for your purpose, give it a name and color that are of some meaning to you, and then assign the category to the flagged item.

  1. Go to the toolbar, and then click “Categorize.”
  2. Go to “All Categories.” If you do not see the “All Categories” button, please click on the “Expand” button.
  3. Click “New.”
  4. An “Add New Category Window” will be prompt.
  5. On that window, you’ll see a “Name” column. There, type a name for a new category of color.
  6. In the color column, choose a color, then click on “Ok.”

Note – On the same window, there will be a “keyboard shortcut option.” This category is completely optional, so you can skip it if you want.

Unless you do not wish to associate an existing color category with a flag, first, decide on a color category to work with. What color do you want it to be? Choose the color, and then categorize all flagged items.

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